St. James the Less Rothesay, New Brunswick   Policy:  Travel

 

 

Purpose

·        To outline the eligibility criteria and rates of reimbursement for ministry-related travel

 

Scope

·        This policy applies to all who are traveling for ministry purposes and meet the eligibility criteria

 

Policy Statement

·        In order to ensure that the cost of travel is not a barrier to participation in ministry, members may apply to have their travel expenses covered.

 

 

Eligibility Criteria:

 

Members may be eligible for travel expense payments when asked to travel by the Rector or his / her designate for ministry or outreach purposes outside the Rothesay Area.

 

Frequent travel within the Rothesay area may also be considered.

 

 

Travel Rates

 

When members meet the eligibility criteria and their application is approved, travel expenses are reimbursed as follows:

 

Transportation

Members are expected to choose the least expensive yet appropriate form of travel.  When traveling by car, the driver may claim expenses at a rate of $0.26 per Kilometer.    ref.  Diocesan Guidelines A-1

 

 

 

 

 

Meals

If it is determined that travel is required over a meal-time and alternate arrangements for meals have not been arranged then members may claim meal expenses as follows:

·        Breakfast - $6.00

·        Lunch - $9.00

·        Supper - $15.00

 

Receipts are not required.

 

Accommodations

If it is determined that accommodations are necessary then members may claim the actual cost of accommodations.  Receipts are necessary.  Where possible, mid-range price level accommodations should be selected eg. Comfort Inn.

 

 

Appendix A

 

Travel Expense Form